How to Submit a Scientific Paper to an Event: A Step-by-Step Guide

Last Updated on July 16, 2021 by Chrisantus Oden

How to Submit a Scientific Paper to an Event

Submitting a scientific article is part of every researcher’s life. As well as the lives of undergraduate students. Whatever the reason every college student comes across an article. Scientific events can serve as a means of publicizing those discoveries you have made in your undergraduate, masters, or doctoral degree. So, if you’ve never submitted an article to an event and want to learn more about submissions this is the right place for you.

What are academic events?

Academic events stand out for their ease of access to information. Both how it is transmitted and how it is received by the participants. These events have varied themes and can help students and researchers who want to go deeper and learn about the news on a specific subject.

At these events, presentations of research carried out on the subject take place. These presentations allow undergraduate students to participate, which helps those just starting out in academic life. For this, students and researchers who want to show their findings must follow the rules of the event so that the submission works.

How to submit a scientific paper

The scientific article is a common academic genre mainly for university students and researchers, as this genre has as its main use the dissemination of scientific discoveries to the entire scientific and sometimes non-scientific community.

To write a scientific article there are many steps and processes to be followed, as well as submitting a scientific article. Processes that involve research, selection of references, writing and importance of facts, justification for the study of the subject and very important a summary that shows all the most necessary information of a scientific article. It is this summary that many academic events accept as a way of evaluating articles. Just imagine the team having to review all the full articles, it would take a long time!

Things to consider before submitting

  • Understand the importance of writing and publishing a scientific article

The scientific article is nothing more than a report of updated information on a certain topic. However, writing a scientific article requires mastering the subject to be addressed. The objective of your research will be to answer a central problem/question whose solution is not yet clear or does not exist. Therefore, the first step is to choose a theme with which you have the least amount of familiarity. It is worth remembering that it will be hours, weeks and even months poring over the same subject, so that it does not become tiring or painful, it is important that the topic to be discussed truly awakens your interest.

During your research, use Google Scholar as an ally. In it, you will find a huge collection of publications with scientific content, such as theses, monographs, articles, and books, which will serve as a reference for your project. Choosing good references is essential for writing content with a good theoretical basis. References are responsible for enriching your article, but they can also impoverish it if they don’t have credibility.

  • Pay attention to the structure

It sounds obvious, but it is essential to keep in mind what all the sections mean, such as introduction, development, and conclusion. Only then will it be possible to delimit what will be discussed in each section. A good tip is to use a scratch sheet to prepare a previous script, listing the information that each part needs to contain.

And remember to introduce something new. A research is only interesting when it can propose the approach of a topic from a new perspective or when it approaches some point never discussed before. At the end of your study, you will realize how important these hours dedicated to the same subject were. After so much dedication, you will have become a true expert on the subject!

  • Get familiar with the structure

A tip for choosing a scientific journal is by evaluating it. Journals are evaluated for scope of circulation (whether it is local or national) and quality. It is possible to check the qualifications of each one of them, regardless of the area. Generally, journals with the highest rating stipulate some requirements for the article’s author, such as a master’s or even a doctorate degree. However, there are many journals that accept the submission of articles written by university students, that is, scientific initiation works.

In addition to journals, another good idea is to submit your article to academic events such as symposia and seminars. To understand how the article submission process takes place in these circumstances, you need to have access to the event’s notice and pay attention to important data, such as deadlines and requirements for structuring the text. It is worth remembering that the publication of scientific articles at events is equally valuable to your latte’s curriculum.

  • Write with objectivity and clarity

What makes an article highly rated is not the extent of the content, but its quality. Therefore, if you can present an interesting topic, under a new bias, clearly and without too much delay, you will have in your hands precious content that will certainly be approved by any journal or academic event.

Keep in mind that your text will be read by different audiences and should be interpreted equally by all of them. Replace words and expressions that can generate double interpretation and be objective, maintaining the linearity of thought, that is, writing with coherence and cohesion.

The choice of title is also essential for your article to become attractive. Choose one that is flashy, clear and that summarizes, in a few words, all the content of your research.

Remember: it all starts with writing the research project. If the author has worked hard and devoted himself to this stage of the work, he will certainly not have any difficulties when writing a quality article.

  • Review the content several times

Once the article is finished, it’s time to review it more than once. It is common that, at this point, you want to add or eliminate information or even make small adjustments to the structure of the article. There is no problem with that. The most important thing now is that someone else, with no previous attachment to the material, also reviews the content. This avoids what we call “reading addiction”, which happens when our proximity to the theme/text prevents us from identifying grammatical and structuring errors.

  • Ask for help from a professional

If the countless reviews were not enough, it is important to ask for the opinion of a professional who has even more domain than you on the researched topic. Therefore, before submitting the article to the journal, make sure that the content is interesting and highly understandable. Only a professional with knowledge of the subject can contribute with a systematic review of the subject, that is, fully focused on the research object presented.

Currently, teachers with knowledge in the field are extremely helpful. Ask a teacher to review the content and give you tips on what could be improved. Yes, if your article is not submitted, it can be modified and improved countless times. The process may seem tiring, but it is extremely important for you to create quality content.

  • Submit your article

Once this is done, you can now submit the article to the chosen journal or event. But it is noteworthy that each of them has its own publishing rules. Read all of them carefully before completing the process and wait for their feedback. Your article can be approved or not, and the non-approval is also part of that journey.

How to submit at an event

Every scientific event has an organizing committee, that is, people who work for the event to turn out in the best possible way. The event will necessarily have a scientific/evaluation committee, which works differently from the organizer. This committee is only responsible for the works that are submitted at the event. It must guarantee the quality of the work, whether articles, or abstracts.

All instructions for acceptance of the works are described in the event’s notice. These notices are very accessible and easy to understand, if there is any inconsistency or doubt, please contact the organizing committee quickly. The notice will contain all the dates and emails to which you must send your work for evaluation. Bearing in mind that most events only receive summaries to evaluate, later you send your complete work. If your work is accepted the committee will immediately contact you by sending an acceptance letter, the document indicating that your work was accepted with flying colours for submission. But it can also be accepted with reservations, this indicates that you should make some small changes to your work.

Event Annals

A very important part of submitting scientific articles is publishing them. This publication is made in the Event Annals, thus known as the compilations of scientific articles accepted and presented at the event. It is at this stage that your complete scientific article will be received by the scientific committee.

They must already be in the formats requested by the organization and may vary from event to event. Your work will be available through the internet or by CD-ROM, but there are still other forms of dissemination. The best way will be chosen by the organizing committee.


Now that you know the process for submitting a scientific paper, how about looking for the event closest to you and submit that paper that has been saved for a long time.