How to Write a Final Year Research Project Proposal: Simple Guidelines

Last Updated on December 14, 2020 by Chrisantus Oden

How to Write a Final Year Research Project Proposal

A final year research project proposal is a persuasive document required in your final year of study. Its objectives are to:

1. Identify the work that is to be done

2. Explain why the work needs to be done

3. Persuade the reader that the you are competent for the work, have a plausible management plan and approach, and have the appropriate resources required to complete the task within the stated time and cost constraints.

How to Write a Final Year Research Project Proposal - Simple Guidelines

What makes a good research proposal? One attribute is the look of your proposal. A strong proposal has an attractive, professional, captivating look. Furthermore, the information should be easy to access. A second attribute is substance. A strong proposal has a well-organized plan of attack. A strong proposal also has an indepth details needed to sell the project.

Research Project Proposal Required Format

According to, format consists of the layout and typography of a document. In formatting your proposal, use the guidelines in Table 1. A template to produce your proposal exists at the following web page:

One aspect of layout is the incorporation of illustrations. In your proposal, each illustration should have a name and be formally introduced in the text. Illustrations consist of figures and tables. Figures include photographs, drawings, diagrams, and graphs. Each figure should have a stand-alone caption, and the key points and features should be labeled. Tables are arrangement of words and numbers into rows and columns. Use tables to summarize lists that the audience will try to find later (the budget, for instance).

Table 1. Format guidelines for requested proposal.

Aspect                                            Description

Font for headings                              Boldface serif or sans serif: size in accordance with hierarchy

Font for text portion                          12-point serif such as Times New Roman or Book Antiqua

Margins                                            Standard, at least 1 inch

Layout                                             One column, single-sided

Paragraphing                                    Indented paragraphs, no line skip between paragraphs in a section

Page number                                    Bottom centered

Figure names                                    Numbered: Figure 1, Figure 2, Figure 3, and so forth

Figure captions                                  Below figure in 10 point type

Table names                                     Numbered: Table 1, Table 2, Table 3, and so forth

Table headings                                  Above table in 12 point type


Title Page

a. Title of project in initial capital letters

b. The sponsoring company and contact person’s name and information c. Team name and individual member names

d. Date

e. An appropriate picture of the product, a team logo, or both

Executive Summary

Content: A brief summary of the proposal

Length: one-third to one-half page, never more than one page

Emphasis: highlighting of the proposed technical and management approach

Table of Contents

Statement of Problem: the “Why?”

Summary of the request by the sponsor (the original problem statement)


Brief description of company and their business

Relevance or importance of problem

Background information to educate the reader

Previous related work by others—literature review with credible sources Patent search, if applicable

Detailed problem description, as you now understand it

Objectives: the “What?”

In the Objectives section, you translate the customer’s quantitative and qualitative needs into clear, objective design specifications. Define the scope of work and clearly state the project objectives, including the following:

a. Design specifications in specific, quantitative terms. For example, “The plate must be rotated three times at a speed of between 1 and 3 rev/s” or “Control the temperature of a 1 liter non-insulated standard glass beaker of water to 37.5 ± 0.5oC for three hours without temperature deviation.”

b. Critical design issues, constraints, limitations.

Approach: the “How?”

Although you may not know all the details of the problem solution, you should know a first design on how you will attack the problem, and you should have some design concepts. The purpose of this section is to present the process by which you will arrive at the final answer. This section answers the following questions:

1) What are the steps in the process? (Describe and use the nine-step model from Chapter 1 of Hyman’s text)

2) What are the benefits and advantages of employing a structured approach to design?

3) How will you generate solution concepts?

4) How will you analyze the performance of your solution?

5) How will you decide on the best alternative?