How to Write a Letter of Intent for an Internship: A Simple Guide

Last Updated on August 25, 2021 by Chrisantus Oden

How to Write a Letter of Intent for an Internship

In this article, we would look at how to write a letter of intent for an internship. Many students and graduates find it hard to get internship opportunities and the major reason attributed to this is the inability to communicate effectively during the application stage.

The importance of education cannot be overemphasized, such that professional and volunteer experience go a long way to prepare you for your future career. If you come across a position of interest, then you will have to write a letter of intent for internship to express your interest and suitability. To accomplish this important task in a humble and realistic way, your goal is to provide the intern sponsor with key perceptions about you as a person: your motivation, passion, and goals. Note, your resume will list the details of your life; your letter of intent should enable the sponsor of the internship imagine who you are until the interview is complete.

The letter of intent is the most important part of the application process. You must demonstrate your personality and communication skills through the letter of intent. A successful letter of intent must be informative, academic, or professional, and persuasive. Whether it is applying for admissions, business cooperation or favorable legal rulings, there must be a clear goal in mind when writing the letter of intent. Here are lined up structure to follow in writing a letter of intent.

Before writing

  • Read the instructions: All applications, proposals or other procedures that require a letter of intent will give clear instructions on the content of the information contained in the letter of intent. Before you start writing the letter of intent, carefully review these instructions. Browse the company or school website for more details and information that must be included in the relevant letter of intent. If you cannot find the relevant information, you can call the other party.
  • Determine the name and address of the recipient: If you cannot get the information online, call the relevant organization or company. This should allow you to quickly obtain the information you need.
  • Take notes: After reading the internship position and highlighting the key words and phrases, perform brainstorming exercises, in which you form columns consisting of your academic achievements, skills, personal traits and goals. Align the goals of the intern sponsor and your potential contribution. Pen the words and phrases, which will become the basis of your letter of intent, such as personal information, past achievements and awards received, special challenges you have overcome, and success stories you are most proud of. Write down what you plan to do in the company or school, or any achievements you want to achieve in the project you are applying for.

Although there are similarities between the two, the letter of intent is usually more comprehensive than the cover letter. It not only lists the purpose outlined in the cover letter, but also details your career goals and intentions, professional experience, leadership skills, and characteristics that make you stand out from other applicants.

Letter of intent

  • Introduction: Introduce yourself at the beginning. If you write to apply to the college, please indicate your current school and grade. If you apply to a company, please indicate the occupational field or the name of the company or organization you intend to apply for, and the quarter in which you are intern. In the opening paragraph, write some key points to flesh up the main theme of your letter and make sure to dazzle the sponsors with a passionate attitude. Keep in mind that other students may compete for the same internship, and the sponsor wants to award it to the student who will benefit the most from it, and indeed wants it.
  • Personalize the letter: Make sure that the letter of intent clearly states the specific institution or organization to which it needs to be submitted. If it is a letter applying for a research institute, you should indicate the reason for your choice of the school. If it is a business application, you should emphasize something you have done in the past to show that you have the special skills that suit the company or organization.
  • Start to get into more specific details: The letter also starts from here to enter the focus. You need to market yourself and show that you have sufficient knowledge of the course or project. The next few paragraphs should focus on this.

Clarify your purpose for writing this letter, how you learned about the internship or job offer, and why you are passionate about the position. Don’t forget to write down why you’re interested in the company, not their competitors. Tell the recipient why he should consider admitting you. Use specific examples to show that you have specialized, or general skills, knowledge, experience, language, and computer software application skills related to the field. You can describe in the form of paragraphs or make a list of achievements. Be as specific and honest as possible.

Reach the highest point of academic performance and continue to follow the “map” you drew in the opening paragraph. Select your honorary social entry certificate, awards and campus activities and don’t hesitate to show your enthusiasm.

Understand the professional skills you have honed through part-time or voluntary service opportunities and connect this to your academic history, the more purposeful and serious your insights, the more the intern sponsor will be convinced about you. Merge two key ideas: Explain what the organization needs and prove that the internship is the ideal channel to accomplish the goals in the field, thus proving that you have completed the organization.

  • Ask the recipient to respond when summarizing: Express your hope of participating in an interview. Make sure you include your contact information in the letter so that they can contact you for an interview. Depending on the organization’s policies, you may need to follow up the application. It is best to do all the things that can be done without leaking, and comprehensively.

The complete letter

  • Write down the final draft: If your first draft is somewhat casual, grab your notes and instructions and rewrite a second or final draft again. Make sure there are no typos and cover all required information.
  • Check the letter of intent at the micro and macro levels: words and sentences need not only to be accurate, concise, and well-coordinated, but the overall content also needs to be integrated into a complete unit.
  • The style of the letter should be straightforward: Avoid grandstanding, flashy vocabulary, or overly lengthy paragraphs. Use a positive tone and keep it accurate and concise. End your letter with optimistic forward-looking information. Express your interest in meeting to discuss the internship. Strive to make a final elegant statement, such as: “Until then, I thank you for considering my candidacy for this exciting opportunity.”
  • Proofreading and editing the letter of intent: Give yourself a break before you start editing. Once you have had enough rest, you can read the letter of intent again and make the necessary changes to ensure that the information is clear and reasonable.

Edit the letter thoroughly to avoid repetition, ensure that the words and sentences are fluent, and each paragraph is smoothly connected. You can let your classmates, colleagues or family members read it. A pair of fresh eyes will see the things you missed.

Submit a letter of intent

Attach any required application materials (such as certificates), and then send the complete letter to the agency according to the instructions.