Last Updated on August 29, 2020 by Chrisantus Oden
Strategies to Help You Meet Deadlines
People can be faced with deadlines they have to meet, either at work, school or some other place. Deadlines are very important to give us the time range made available to complete a particular task or activity, and can help guide the work in respect of time. It is always important to know how to meet up with deadlines. Whatever you do and you learn to beat deadlines, then you will be seen as a responsible and responsive person. Missing deadlines can mean different things, if you offer some form of service and you don’tt deliver the work in good time, clients may not like it. If as an employee you can’t turn in a work at the expected time, it could make you seem not to be showing due diligence. It is important to avoid the consequences of missing important deadlines. Even if you set deadlines for yourself, you must be committed to it in such a way as to meet up with it. There are different factors that could tend to make people miss deadlines, it could be procrastination, underestimation, unforeseen events, mismanagement of time and the likes. Whichever reason, you must be able to find a way around all these factors to commendably and profitably meet up with deadlines. This article discusses some great strategies to help you meet deadlines.
Record the deadlines
This is very important. How will you be able to meet up with a deadline if you forget it? You should ensure that you have a way of keeping track of deadlines you have to meet so you can plan your time along with the tasks attached in mind. Have a place where you write down all the tasks with their deadlines so you can follow up on them appropriately, ensure you check the record regularly to know what deadline you have to work on.
Be serious with the deadlines
Whether it is a deadline you set for yourself or set by some other means, ensure that you take the deadline as serious as you should. Don’t take it as though you can afford to miss it. If you keep missing deadlines, it won’t be showing you to others concerned or even to yourself as a responsible person. Missing deadlines may be seen as lack of diligence, inability to manage your time well or negligence.
The idea behind procrastination is that you still have some time later to attend to what you should rather do now. You discover that the more you push a task forward, the lesser the time you have for it. Don’t fall into the trap of pushing the task further and further.Be prompt with every task you have to do, even if you think you have all the time for it, just start already because the more you procrastinate, the closer the deadline draws and the more the pressure for you. Humans are inherently lazy and therefore the tendency to want to push forward an activity or task you consider difficult. For you to have good time to do the work properly and with least pressure, you must by all means avoid procrastination. If you keep looking for the perfect time to do something, then you might not find a perfect time, the time you have already begin to utilise it to engage with the taska and work towards completing it. Doing the work early can also help you to correct any mistake if discovered and correct it. If you are under eleventh hour pressure to finish up a task and get it turned in or delivered, how will you be able to check and see if there are things to adjust?
Don’t underestimate the task
When you have an idea behind your mind that a task is easy and you will complete it in no time, the tendency might be there to take the task for granted. What if you start the work and you discover it’s not getting done as fast as you thought?. Keep things in correct perspective as much as possible. No matter how simple you may think a task is, do it promptly and plan the right time for it. If the deadline seems to be far, try to think of the best time to do it within that time, don’t fall for the thought of oh it’s still far. Make time out for it and get it done already/ It is better that you have the work ready or the task done before the time than for the deadline to arrive or get near and you are not ready.
Have an order of priority
If you have more than one task and you have to turn them in at different deadlines, then it may be better to attend to the task with a closer deadline first. You should try to prioritise your works in order of urgency and importance. If something is important and urgent, then it should be done before another task or activity that is also important but not urgent. When you have your tasks listed out this way, then you know how much time frame you have for each task you have to do and you can engage yourself and your time appropriately.
Imagine if you offer some kind of service and you already have an agreement with a client on a particular deadline for the work. If the client has to make any changes to the work that could affect the time needed to complete it, then you will have to adjust the deadline as appropriate. Don’t add up work to the work already on ground on a particular agreed deadline without seeking for an adjustment to the deadline. When agreeing to a deadline for a task in the first place, ensure that you agree on a deadline that is feasible to get the job done. Don’t agree to a deadline that cannot be adequate for the load of work you might have to do. First try to get the details of the task and then get a good deadline to agree on.
Plan the work
Make a plan for the task you have to carry out before a particular deadline. Break down the big task into small bits and strategize with time how you will go about getting it done with that plan before the deadline. Make your plan as realistic as possible and follow it appropriately.
Take clues from past experiences
If you have to meet up with a deadline on a particular job or task, if you’ve done similar task before, then you might want to take clues from how you were able to meet up at that time, and if you were not able to meet up in the past, what were the mistakes you made that caused that? You want to avoid whatever you allowed in the past that did not allow you to meet up with the deadline. You can also think of what ways to improve and get better at meeting such deadlines.
Give yourself a closer deadline
If you have a particular deadline to get a task done, then you give yourself a deadline that is closer than the agreed or stipulated one. You work towards your own deadline, if you are able to meet it, it means you are ready even before the normal deadline. You could also put this kind of closer deadline on your tasks to take care of unforeseen circumstances that might show up to affect one way or the other.
Do the hard part
If by some means you have a deadline so close already which you are supposed to meet. It is better for you to put in all the sacrifice and needed effort to get it done than not to deliver or turn in the work at the expected time.